Create an evidence inventory
Identify the policies, procedures, control records, risk assessments and issue histories that support the institution's priority areas. Name the owner, source and review frequency for each record. Track gaps openly and avoid presenting a document collection as proof that every control is effective.
Working output: An evidence register with owners, sources and review dates.
Manage requests and review responses
Use a controlled intake process for requests, assignments, deadlines and approvals. Check each response for consistency with the underlying evidence and current operating practice. Coordinate interpretation and formal submissions through the institution's authorized management and advisers.
Working output: A request tracker with assignments, approvals and response status.
Maintain readiness between cycles
Review changing processes, systems and providers as part of regular governance. Track remediation to verified closure and retain the decisions that explain exceptions. Cicrim can help implement the inventory, request workflow and reporting routines; examination judgments remain with the relevant authorities.
Working output: An issue log that records remediation, verification and exceptions.